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Accounting ERP Software

ERP Software

Accounting ERP Software


Accounting ERP software for a small or mid-sized business can revolutionize reconciliation and record keeping, and can help business owners bring their attention back to finding ways to make their business grow. Like other back office management tools, like modules for human resources, payroll and customer relationship management, accounting ERP software applications are designed to be run from a central server architecture and can be scaled to fit within a range of budgets. Smaller businesses can purchase the most streamlined products suites, which can usually handle functions like automatic calculations for double entry ledgers, multiple account reconciliation and budgeting tools. These small accounting ERP software products can be easily upgraded as businesses grow and accounting needs expand. At mid-sized and higher budget levels, accounting ERP software products are available that can help manage tax payments and regulatory issues. Some more advanced products can even offer international tax and regulatory help, plus currency and language conversions for international transactions.

The earliest versions of accounting ERP software were designed to run on large ERP infrastructures installed by many enterprise level businesses at the turn of the millennium, when market demand for ERP systems reached a fever pitch. These first accounting ERP software modules, by comparison to modern standards, were expensive and offered limited functionality. Since ERP server systems were out of reach to most small businesses, these businesses usually ran accounting and other back office business functions on isolated software systems using generic spreadsheet and database management tools.

But during the middle of the decade, around 2005, the fortune five hundred level market for ERP products and systems began to experience market saturation and a consequent slowdown. In order to stay competitive, large providers needed to turn their attention to the rising tide of demand at the small budget level, which required them to find ways to scale and customize ERP software product offerings to appeal to clients with more restrictive budgets. As they worked to meet client needs, they faced competitive pressure from industry specific software providers and a variety of other sources and solutions that had arisen in the market landscape to fill this profitable business niche. In recent years, the economic climate has presented challenges to small business owners in every sector. Motivation has never been higher to find ways to stay afloat, cut costs, and emerge ahead of the completion when business conditions improve. Meanwhile, accounting ERP software providers recognize the high level of need and tight budget restrictions these small business clients are facing, and are responding by bringing prices down and finding innovative ways to increase software functionality. Those who are best poised to face these challenges will gain the loyalty of the small business owners they serve.

Accounting Software

ERP Software

Accounting Software

Accounting software modules run on an integrated software platform have become an indispensible back office management tool for smaller and smaller businesses. Only a decade ago, most accounting and accounting management tasks were conducted using generic spreadsheet tools on non-integrated software platforms. Double entry ledger management  and reconciliation functions were mostly conducted by hand and data was stored and managed on individual hard drives and could not be shared with departments outside of accounting without complicated data conversions. These days, accounting software is growing by leaps and bounds in flexibility, capability, and affordability. Small business owners can also run accounting software modules on integrated ERP systems that are company owned and maintained or shared and maintained by a hosting solution or software service provider.

The evolution of accounting software modules has followed the evolutionary arc of ERP platform development. In the early 1990s, the first early ERP systems were designed to help business owners in the manufacturing sector control scheduling and complex shop floor operations. In large manufacturing firms, separate departments were often bound to individual and isolated software systems, which meant that departments used different system interfaces and could not easily shared database access. As manufacturing software modules were developed to run on new, integrated software platforms, modules for other back office functions were developed as well. These included accounting software, human resource management, and payroll software programs, among a variety of other business tools. As ERP architectures advanced and became more streamlined, these accounting software programs and other back office tools improved as well. Employee training became more effective, and software systems became scaled, more affordable, and less cumbersome to install. By the time the new millennium had arrived, demand at the high budget level had heated to fever pitch and then began to cool as the market became saturated. But demand at the smaller business level has never been higher. To accommodate the growing interest in accounting software at the small business level, large providers must scale and customize their product offerings. As a result, many of the most popular small business accounting software products are sold as suites with the most streamlined programs being the most affordable.  At the most economical end of the spectrum, accounting software products can offer automatic calculations for double entry ledgers, reconciliation programs for multiple bank accounts, and accounts receivable and payable tracking tools. These smaller packages also include invoice templates and simple budgeting tools, and they are usually designed to be upgrade-ready. More advanced accounting software packages can offer thee services and more, including tax tools, currency calculators for international transactions, and international tax compliance guidelines. These tools can greatly reduce time and labor costs for businesses of every size.

ERP accounting software

ERP Software

ERP accounting software

Is all ERP accounting software created equal?  It depends upon who you ask. Every ERP accounting software provider is convinced that their product is the best and will do their level best to convince you that this is so.  They want a sale, they are in business.  You are in business so it’s important that you the ERP accounting software that is the best fit for your environment.

If your business is small, you may not yet be ready for the ERP accounting software that Oracle or SAP offer. You may want to look at something like Sage to see what Peachtree ERP accounting software  there is available.

You want to look at how much of a short and long term financial commitment is required.  Is it compatible with both your short and long term business plans? What are they?  You need to be clear on what it is that you intend to accomplish in the short and long runs.

ERP accounting software is an essential tool in creating business success.  You have to know how to make best use of whatever your choice ends up being. Get training and make sure that you or someone in your organization becomes a subject matter expert (SME) on your company’s ERP accounting software. As with everything else, an ERP accounting software package is as good as the individual using it.

ERP accounting software packages the same kinds of functionality – the difference often lies in how the product is distributed.  If you buy a bigger package, an enterprise addition, for instance, these often come with many more bells and whistles.  But be careful, can they play the tune that your business needs to hear?  It is often necessary to purchase additional add-ons and plug-ins to get the software to do what you want.  

Total cost of ownership (TOC) is imperative to making a good choice.  Look at licensing structure, maintenance costs, hardware requirement, administration requirements.  Do you have the computer experts and programmers required for configuration and trouble-shooting? Will such tasks incur additional costs?
Some ERP accounting software is ready to go right out of the box.  This stand alone or shink-wrapped  software is geared toward the single person entrepreneur and not intended for even small networks for the most part.

If you are a very small business, it is important to consult with your accountant – it’s much easier to send files than make trips to their offices.  Most of all, do your homework. It will save money in the long run.

ERP Software

Peachtree Accounting Software and Small Business

In the world of small business accounting, Sage Peachtree Accounting Software represents an excellent choice. Offering four different levels of functionality; Pro, Complete, Premium and Quantum Peachtree Accounting Software does a good job of addressing the accounting needs of businesses ranging in size from 1 to 40 employees.

Businesses of this size do not need, have the budget or infrastructure to support the accounting modules offered by megalithic business systems like SAP or Oracle. Sage Peachtree accounting software meets the accounting needs of small business without the enormous price tag and unnecessary hardware infrastructure design yet Peachtree accounting software is robust enough to allow for growth as the sophistication and complexity of a small business grows.

The Pro version of Sage Peachtree accounting software provides all the standard accounting and business accounting tools needed by a single person business. For a small business employing up to five people, the complete version of the software provides inventory management, job costing, audit trails and fixed assets features.  

Also at the 1-5 user level, Sage Peachtree accounting software offers customized features tailored for specific business types: construction, distribution, manufacturing and non-profit.

The construction version allows for the ability to provide progress billing, do labor burden assessments, and retainage management and subcontractor insurance tracking. For distributors, the premium version offers flexibility in pricing and quoting, quantity discounts, unit customization and enhanced kitting and assembly capability exists.  Small manufacturing businesses are able to create and track work tickets and get enhanced item pricing and expanded assembly capabilities as a part of the manufacturing premium edition while non-profit organizations make use of the chart of accounts and donation tracking features.

The Quantum version of Sage Peachtree accounting software for 5-40 users supports large databases and user-level security as well as order process workflow and more. For small businesses, Sage Peachtree accounting software provides accounting functionality that is quite comprehensive.  It is a far more budget friendly alternative to the modular offerings of larger business applications.  

Add-ons are available for Sage Peachtree Accounting software that will allow the software to grow with the needs of a small business as it grows.  There are payroll solutions to pay employees and file and pay taxes, credit card acceptance applications, check and form packages to meet these needs as they arise.  Software maintenance is handled as an auto-renewing yearly subscription that provides support and keeps the software up to date.

Sage Peachtree accounting software is a viable accounting package for small business.

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